IMPORTANT NOTE: Before proceeding to Client Step 1, please ensure that you have complete documentary requirements.
✅ DOCUMENTARY REQUIREMENTS:
Basic Documents on ALL TRAVEL CATEGORIES:
Request Letter (Note: Governors, Vice Governors, Mayors, and Vice Mayors traveling abroad shall indicate the name of the Highest Ranking Sanggunian Member in their request letter)
A duly notarized affidavit attesting that no administrative charge or criminal case has been filed or is pending against the applicant OR Oath of Undertaking when the applicant has a pending case; and
A duly accomplished Clearance from Money and Property Accountabilities, (CS Form No. 7, Revised 2018) - signed by all Department Heads, indicating if cleared or not cleared and duly signed by the LCE.
Additional Documents Per Travel Category:
FOR OFFICIAL TRIPS
Endorsement from the following officials depending on the position of the applicant:
a. The Local Chief Executive - if the applicant is a Component City and Municipal Mayor, Vice Governor, Vice Mayor, Punong Barangay and LG employees;
b. The Presiding Officer - if the applicant is a Sangguniang Panlalawigan Member, Sangguniang Panlungsod and Sangguniang Bayan Member and Sangguniang employees; or
c. The Punong Barangay - if the applicant is Sangguniang Barangay Member and Barangay employees including Sangguniang Kabataan;
Invitation Letter from the host country or sponsoring agency;
Acceptance letter from CHED, TESDA, LGA or organizer, or donor, if applicable;
Copy or draft of the Memorandum of Agreement or Memorandum of Understanding between the LGU concerned and the LGU abroad (travel relating to Sister City or LG Technical Exchange Cooperation), if applicable.
FOR UNOFFICIAL TRIPS
For Governors, Mayors of Highly Urbanized Cities and Independent Component Cities, Mayor of Pateros:
a. Duly accomplished Application for Leave (CS Form No. 6, Revised 2020)
b. Medical Certificate for medical reasons
Other Elected Officials (including employees, department heads, and below) when the period of travel extends to more than three (3) months or during a period of emergency or crisis:
a. Duly approved Application for Leave of absence (CS Form No. 6, Revised 2020); and
b. Medical Certificate for medical reasons
